Trade control tower
One dashboard for the export and import pipeline, receivables and payables, forex exposure, overdue invoices, missing documents, delayed shipments, pending approvals and payments due this week.
Trade & enterprise
EximFlow
Import and export management, from first enquiry to final payment.
EximFlow replaces Excel trackers, WhatsApp threads and disconnected accounting for small and mid-size exporters and importers. One application follows the whole trade lifecycle: lead, quotation, order, shipment, documents, customs, delivery, invoice, payment, forex and profitability.
Who it is for
Exporters, importers, traders and their finance, sales, export/import and warehouse teams, plus external customs agents and forwarders who need limited access.
What it replaces
Replaces a mix of spreadsheets, chats and accounting for trade teams who need one view of shipments, documents and money in several currencies.
What it does
Quotations and orders
Price lines with discount, tax, freight and insurance. A live exchange-rate panel shows the rate, its source and time, and flags manual overrides. Convert a quotation to a sales order at the quotation rate, the latest rate or a manual rate, with approval workflows.
Shipments
Milestone plans for exports and imports, from booking through on-board, arrival, bill of entry, duty and out-of-charge to goods receipt. Validated container numbers, BL/AWB, shipping bill and costs in mixed currencies.
Documents
A required-document checklist for every shipment based on direction, mode and incoterm. Versioned uploads, verification, expiry alerts, and printable commercial invoice and packing list.
Invoices and payments
Partial and multiple payments, settled in any currency, with market, bank, actual (FIRC) or custom rates. Bank, SWIFT and remittance charges, credit and debit notes, and a live realised-forex preview.
Foreign exchange
Rate board with history, bank and manual rates, rate locks, threshold alerts, exposure by currency and monthly gain or loss. Every document keeps the exchange rate it was booked at, so later rate changes never alter history.
Landed cost and profitability
Mixed-currency cost lines allocated by value, quantity or weight, with per-unit cost and expected against actual profit. Reports by customer, country, product or month, net of freight, customs, bank charges and forex.
Control and security
Role-based permissions, branch restrictions, company-level separation, an audit log with old and new values, two-factor authentication and Tally export.
How it works
- 1
Set up your company
Add your company, branches and users, and give each person a role so they only see what they need.
- 2
Add your parties and products
Enter customers, suppliers and products once, with HS codes and the terms you usually use.
- 3
Quote, order and ship
Send a quotation, convert it to an order, plan the shipment milestones and keep every document against the shipment.
- 4
Invoice, collect and review
Record payments in any currency, then see forex gain or loss and profitability by customer, country or product.
Send to customers
Email a quotation, proforma or invoice as a PDF from the document itself, with your letterhead and terms, and without internal costs or rates. Send payment reminders in bulk from the receivables list.
Search and reuse
Search by order, invoice, shipment, BL/AWB, container, HS code or payment reference and open a full view from party to payment. Duplicate documents or start from a customer's saved template.
EximFlow compared with how it is done today
| The usual way | With EximFlow |
|---|---|
| Shipment status in Excel trackers | One pipeline with milestones from booking to goods receipt |
| Documents in WhatsApp and email | A document checklist for each shipment, with versions and expiry alerts |
| Exchange rates typed in by hand | Rates stored on every document, with locks and alerts |
| Profit worked out after the fact | Landed cost and profitability reports by customer, country and product |
Frequently asked questions
Which currencies does EximFlow support?
INR is the base currency by default and can be changed per company. Quotations, invoices and payments can be in any currency, each with its own exchange rate.
Does it change old documents when exchange rates move?
No. Every document stores the rate it was booked at. Later rate changes never alter history, and any change to a draft is recorded.
Can my customs agent or forwarder use it?
Yes. An external agent role can be limited to shipments and documents only.
Does it work with Tally?
EximFlow can export to Tally in XML, and every list can be exported to CSV.
Can different branches or companies be kept separate?
Yes. Users can be restricted to a branch, and separate companies are kept apart.
How do I get started?
Book a demo from this page and our team will walk you through it using your own workflow.
A team you can reach
Senosys Technologies is a Chennai-based software company. Questions before or after you start are answered by our team, 24/7.
- Emailsupport@senosys.com
- Phone+91 89393 90189
- LocationChennai, India
See EximFlow for your business.
Talk to our team for a walkthrough, or open the product directly.
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